Changing Your Company's Registered Office via Domiciliation

Why Change Your Registered Office?

The registered office is your company's official address, as recorded in the articles of association and in the Crossroads Bank for Enterprises (CBE). Several reasons may lead an entrepreneur to want to change it:

• You work from home and want a more professional address
• Your commercial lease is ending and you are looking for a more economical solution
• You are moving and do not want your personal address to appear publicly
• You want to benefit from advantages linked to another region (Brussels, Flanders, Wallonia)
• Your business is expanding internationally and needs an address in a major city

The Transfer Procedure

Step 1: Decision by the Competent Body

The transfer of the registered office must be decided by the company's administrative body (sole director, board of directors, or management board). In the case of a transfer to another linguistic region, the decision must be taken by the general meeting with the majority required for an amendment to the articles.

Step 2: Amendment of the Articles

If the full address of the registered office appears in the articles, a statutory amendment is required. Since the CCA, it is possible to mention only the region of the registered office in the articles. In that case, a transfer within the same region does not require an amendment to the articles.

Step 3: Notarial Deed (If Necessary)

If an amendment to the articles is required, a notarial deed is necessary. Notary fees for a registered office transfer generally range between EUR 500 and 1,000, including fees, registration duties, and publication costs.

Step 4: Publication in the Belgian Official Gazette

The transfer must be published in the annexes of the Belgian Official Gazette. The publication cost is approximately EUR 220 (2026 rate). This publication makes the transfer enforceable against third parties.

Step 5: Updating Administrations

After the transfer, update your details with:

• The CBE via your business counter
• The VAT administration
• The NSSO (if you have employees)
• Your social insurance fund
• Your bank and other business partners

Inter-Regional Transfer: Points of Attention

Tax Consequences

A registered office transfer between regions can have consequences for:

• Property tax: rates vary between regions
• Regional aids: each region has its own subsidies and grants
• Local taxation: municipal taxes on establishments

Linguistic Consequences

A transfer to another linguistic region requires adapting the articles and official documents to the language of the receiving region. In the Brussels-Capital Region, both languages (French and Dutch) are accepted.

Cost Summary

Advantages of Domiciliation for the Transfer

Domiciliation offers several advantages over a standard lease for your new registered office:

• Flexibility: monthly or annual contracts, without long-term commitment
• Controlled costs: no rental deposit, no building charges
• Speed: set-up within days
• Included services: mail management, meeting room availability

Conclusion

Want to transfer your company's registered office to a domiciliation address? LegalBelgique handles the entire process: domiciliation agreement, articles amendment, Official Gazette publication, and CBE update. Trust us with your transfer for a simple and fast process!